{"id":19483,"date":"2024-11-28T14:34:04","date_gmt":"2024-11-28T12:34:04","guid":{"rendered":"https:\/\/olympiafestival.gr\/?p=19483"},"modified":"2024-11-28T14:34:05","modified_gmt":"2024-11-28T12:34:05","slug":"keep-festive-code-of-conduct","status":"publish","type":"post","link":"https:\/\/olympiafestival.gr\/en\/2024\/keep-festive-code-of-conduct\/","title":{"rendered":"Keep Festive: Code of Conduct"},"content":{"rendered":"

Contents<\/strong><\/p>\n\n\n\n

    \n
  1. What we stand for: Our Commitments<\/li>\n\n\n\n
  2. What we talk about: Definitions<\/li>\n\n\n\n
  3. What we guarantee: Minimum requirements<\/li>\n\n\n\n
  4. What we promote: Recommendations<\/li>\n\n\n\n
  5. How we act: Case management<\/li>\n\n\n\n
  6. What we assure: Principles of action<\/li>\n<\/ol>\n\n\n\n

    Annexes:<\/strong><\/p>\n\n\n\n

      \n
    1. standard form \u201ecase assessment\u201c<\/li>\n\n\n\n
    2. standard form \u201edeclaration of confidentiality\u201c<\/li>\n\n\n\n
    3. complaint form example<\/li>\n<\/ol>\n\n\n\n
      \n\n\n\n

      1. What we stand for: Our Commitments<\/strong>
      <\/strong>The Keep Festive initiative<\/em> was established to ensure a safe and inclusive atmosphere at festivals and events.
      The goal is to provide a friendly, supportive, and harassment-free environment for everyone, regardless of gender, age, sexuality, physical appearance, ethnicity, religion, beliefs, or any other group identity.
      Here are the guidelines for all participants at festivals and events:
      All participants are expected to respect these guidelines and not to assume consent: no means no in all interactions. Everyone has the right to self-determination. There should be no generalizations or assumptions made about anyone\u2019s background, experiences, gender, or sexuality. Participants should understand that everyone comes from different backgrounds and experiences, and while disagreements may arise, respectful interactions are essential. Everyone must take responsibility for their words, actions, and failures, and sometimes, offering an apology is necessary.
      This Code of Conduct is one step in a global concept of care that initiative<\/em>is aiming at to build competencies, identify typical risks, improve professionalism in handling cases and prevent unwanted behaviour.
      As that process is ongoing, this Code of Conduct is open to evolution and improvement and is to be seen as a fluid document.<\/p>\n\n\n\n

      What we talk about: Definitions<\/strong>
      <\/strong>Personal coverage:<\/em>
      <\/em>This Code of Conduct applies to all festivals and events involved in the initiative.
      Participants include staff, volunteers, attendees, performers, speakers, filmmakers, partners, sponsors, and any other guests or individuals who interact with the festival or event in any capacity.<\/p>\n\n\n\n

      Material coverage:<\/em>
      <\/em>The initiative<\/em> declares the following forms of conduct as inappropriate and unwanted at festivals or events: threatening, discriminatory, disrespectful or harassing behavior. This includes, but is not limited to, physical or verbal abuse misconduct, sexual assault, unwanted sexual attention or advances stalking, and bullying.<\/p>\n\n\n\n

      At every participating festival or event, a designated person should be available to receive reports of unwanted behaviour. All reports will be taken seriously and must lead to concrete actions, with case management handled as outlined in this Code of Conduct.
      Cooperation is expected from everyone, and organizers will actively monitor and address these issues throughout the festival or event.<\/p>\n\n\n\n

      3. What we guarantee: Minimum requirements<\/strong><\/p>\n\n\n\n

      Festivals that agree with Keep Festive\u2019s Code of Conduct initiative<\/em> are expected to:<\/p>\n\n\n\n

      place the Keep Festive logo initiative<\/em> and a short description on the official website, including information about adhering to Keep Festive guidelines; initiative<\/em>. <\/p>\n\n\n\n

      \u25cf publish and communicate this Code of Conduct (adapted as needed) as part of the festival or event regulations , both before and during the event; <\/p>\n\n\n\n

      \u25cf provide information on how to report an incident before and during the festival or event through various means (e.g. posters, coasters, flyers, on-screen signage); <\/p>\n\n\n\n

      \u25cf designate at least one person of trust with special competencies in discrimination topics during the festival or event, and publicly provide their contact details (telephone number, email address); <\/p>\n\n\n\n

      \u25cf manage reports according to the principles described in point 5. and 6 of this Code of Conduct.<\/p>\n\n\n\n

      4. What we promote: Recommendations<\/strong><\/p>\n\n\n\n

      In addition, initiative<\/em> recommends the following activities to enhance participant safety and prevent unwanted behaviour:<\/p>\n\n\n\n

      \u25cf develop procedures to promote the acceptance of this Code of Conduct by specific participant groups (e.g. presenting the Code of Conduct in preparation sessions); <\/p>\n\n\n\n

      \u25cf implement additional measures to disseminate this Code of Conduct before the festival or event (e.g. including key sections in invitations to guests, jury members, and agreements with sponsors, partners); <\/p>\n\n\n\n

      \u25cf implement additional measures to disseminate information about Keep Festive; initiative<\/em>. <\/p>\n\n\n\n

      \u25cf train staff (especially management and designated trust persons) and volunteers on discrimination topics, prevention of unwanted behaviour, and professional management of reports.<\/p>\n\n\n\n

      Each member may implement those activities in accordance with their organizational and technical capabilities.<\/p>\n\n\n\n

      5. How we act: Case management<\/strong><\/p>\n\n\n\n

      Involved persons when it comes to a report:<\/p>\n\n\n\n

        \n
      • - reporting person (RingP)<\/li>\n\n\n\n
      • - reported person (RedP)<\/li>\n\n\n\n
      • - trust person (TP)<\/li>\n\n\n\n
      • - responsible person (ResP) (a person from the event leadership)<\/li>\n<\/ul>\n\n\n\n

        First steps after a report:<\/strong><\/p>\n\n\n\n

        \u25cf the person receiving the report informs the Trust Person (TP) or, if the TP received the information directly, a Responsible Person (ResP). Together, they decide on an appropriate intervention team to handle this report; <\/p>\n\n\n\n

        \u25cf the intervention team must be constituted by the next day at the latest. The team should consist of at least three persons, two-thirds of whom are specially trained, with one member from the festival or event (ResP).<\/p>\n\n\n\n

        Tasks and next steps of the intervention team:<\/strong><\/p>\n\n\n\n

        \u25cf analyzing the case using the \u201cstandard form case assessment\u201c (Annex 1) to determine the severity of the report and the urgency of immediate measures needed to ensure the safety of the Reporting Person (RingP); <\/p>\n\n\n\n

        \u25cf decide on the necessary immediate measures to guarantee safety of the RingP; <\/p>\n\n\n\n

        \u25cf provide the RingP with information about counseling institutions and state authorities for additional reporting if desired; <\/p>\n\n\n\n

        \u25cf focus solely on the content of the report without taking active investigation steps or contacting other concerned persons; <\/p>\n\n\n\n

        \u25cf decide on appropriate measures and consult the RingP to consider their opinion; <\/p>\n\n\n\n

        \u25cf adapt and undertake the necessary measures as needed; <\/p>\n\n\n\n

        \u25cf regularly inform all involved persons; <\/p>\n\n\n\n

        \u25cf document the report and the measures anonymously.<\/p>\n\n\n\n

        Possible measures (standard steps that need to be selected and adjusted individually):<\/strong><\/p>\n\n\n\n

        \u25cf System Warnings: these may be necessary in every case, such as providing general information about the Code of Conduct regulations to participants of a workshop or venue; <\/p>\n\n\n\n

        \u25cf Informing the RedP: Notify the Reported Person (RedP) about the report and listen to their statement. Have the RedP sign a declaration of confidentiality; <\/p>\n\n\n\n

        \u25cf Discuss Participation: Evaluate the RedP\u2019s participation in the event, including duration and activities; <\/p>\n\n\n\n

        \u25cf Explain Code of Conduct: Clearly explain the Code of Conduct to the RedP and request their adherence throughout the event; <\/p>\n\n\n\n

        \u25cf Confirm receipt of CoC: Ask the RedP to sign a confirmation receipt and acknowledgement of the Code of Conduct; <\/p>\n\n\n\n

        \u25cf Attention-Grabbing Tactics: Maintain heightened communication with the RedP and RingP during the event. Track the scheduled events and involvement of the RedP and RingP; <\/p>\n\n\n\n

        \u25cf Measures during the event: Increase communication with the RedP and RingP, monitoring their involvement and participation throughout the event; <\/p>\n\n\n\n

        \u25cf Partial Exclusion: Exclude the RedP from certain parts of the event, especially those involving the RingP; <\/p>\n\n\n\n

        \u25cf Complete Exclusion: Exclude the RedP from the event entirely if necessary.<\/p>\n\n\n\n

        6. What we assure: Principles of action<\/strong><\/p>\n\n\n\n

        Urgency:<\/strong>
        <\/strong>Given the short duration of festivals and events, we ensure immediate action following a report, including forming an intervention team to address the case within 24 hours.<\/p>\n\n\n\n

        De-escalation:<\/strong>
        <\/strong>Measures should guarantee a safe space and care policy for Reporting Person (RingP) while also giving the Reported Person (RedP) an opportunity to explain and, if appropriate, apologize.<\/p>\n\n\n\n

        Transparency and confidentiality:<\/strong>
        <\/strong>Balancing transparency and confidentiality is crucial in handling reports, with the following main goals:<\/p>\n\n\n\n

          \n
        • encouraging secure and confidential reporting;<\/li>\n\n\n\n
        • building confidence, especially among those involved;<\/li>\n\n\n\n
        • preventing further unwanted behaviour;<\/li>\n\n\n\n
        • discouraging rumours and gossip.<\/li>\n<\/ul>\n\n\n\n

          Keep Festive participating festivals initiative<\/em> Keep Festive participating festivals act transparently regarding:<\/p>\n\n\n\n

          Commitments and standards defined in this Code of Conduct:<\/strong><\/p>\n\n\n\n

            \n
          • Defining unwanted behaviour;<\/li>\n\n\n\n
          • Principles and procedure for handling cases, including standard case management steps (excluding specific measures in individual cases);<\/li>\n\n\n\n
          • Regular updates on the state and outcome of case management to all persons involved.<\/li>\n<\/ul>\n\n\n\n

            Confidentiality:<\/strong><\/p>\n\n\n\n

              \n
            • Reporting persons are guaranteed anonymity in case management;<\/li>\n\n\n\n
            • The \u201cneed to know\u201c principle: Only those necessary for the specific case are informed, as decided by the intervention team;<\/li>\n\n\n\n
            • Persons involved in a case must maintain confidentiality, except for discussing with individual trusted persons for personal relief (as outlined in Annex 2);<\/li>\n\n\n\n
            • Information necessary to calm concerns, avoid rumours, and prevent toxic dynamics is shared with solidarity and clarity, using minimal personal information;<\/li>\n\n\n\n
            • Case documentation should be conducted anonymously, with no names of RedPs given to third parties or listed for future events. If a report is made concerning a future event, an intervention team will be formed to process the standard case management.<\/li>\n<\/ul>\n\n\n\n
              \n\n\n\n

              Annex 1<\/strong><\/p>\n\n\n\n

              Standard Form Case Assessment for evaluating a report<\/strong><\/p>\n\n\n\n

              Categories Sexual Harassment:<\/strong><\/p>\n\n\n\n

                \n
              1. Verbal:<\/strong> \u25cf Requesting sexual favors
                \u25cf Expressing a desire for sexual contact or conduct
                \u25cf Using sexually-explicit language
                \u25cf Telling sexual jokes
                \u25cf Commenting on a person\u2019s appearance
                \u25cf Speaking in a sexual tone
                \u25cf Using sexually-suggestive nicknames or terms of endearment<\/li>\n\n\n\n
              2. Non-Verbal:<\/strong> \u25cf Exposing oneself
                \u25cf Blocking a hallway or doorway
                \u25cf Blowing kisses or winking
                \u25cf Showing sexually-explicit videos
                \u25cf Staring, following, or stalking<\/li>\n\n\n\n
              3. Physical:<\/strong> \u25cf Any form of unwanted touching
                \u25cf Patting, grabbing, rubbing, or pinching
                \u25cf Hugging or kissing<\/li>\n<\/ol>\n\n\n\n

                Discrimination based on:<\/strong> <\/p>\n\n\n\n

                \u25cf Age
                \u25cf Alienage
                \u25cf Disability
                \u25cf Gender
                \u25cf Marital Status
                \u25cf National Origin
                \u25cf Race\/Ethnicity
                \u25cf Religion
                \u25cf Sexual Orientation<\/p>\n\n\n\n

                Frequency<\/strong>
                <\/strong>\u25cf one-time, involving one RingP
                \u25cf one-time, involving multiple RingPs
                \u25cf repeated incidents, involving one RingP (short duration or\nlonger duration)
                \u25cf repeated incidents, involving multiple RingPs and one RedP
                \u25cf structural (sexualized) violations<\/p>\n\n\n\n

                Asymmetry characteristics<\/strong><\/p>\n\n\n\n

                \u25cf privileged vs vulnerable group
                \u25cf hierarchies (roles, interdependence, etc.)
                \u25cf other status differences<\/p>\n\n\n\n

                Behaviour<\/strong> <\/p>\n\n\n\n

                \u25cf mild breach of respectful behaviour\/personal limits
                \u25cf intentional violation
                \u25cf assault<\/p>\n\n\n\n

                Status of concretion<\/strong>
                <\/strong>\u25cf proven
                \u25cf reasonable
                \u25cf vague
                \u25cf unsubstantiated<\/p>\n\n\n\n

                Is there knowledge of an actual conflict between the RingP and the RedP?<\/p>\n\n\n\n

                \n\n\n\n

                Annex 2<\/strong><\/p>\n\n\n\n

                Standard Form Declaration of Confidentiality<\/strong><\/p>\n\n\n\n

                Agreement between\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026.\u2026\u2026\u2026\u2026\u2026.\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..\u2026.. (name of reported person, RedP) and intervention team (name of organization) \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026<\/p>\n\n\n\n

                This declaration of confidentiality serves to protect \u2026\u2026\u2026\u2026\u2026\u2026\u2026..\u2026\u2026\u2026.. (name of RedP), reporting persons, and of\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026.\u2026\u2026\u2026. (name of organization) from rumours and reputational damage.\n\nWe agree to the following terms:
                \u25cf The intervention team\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026.(name organization) is responsible for managing the case intervention.
                \u25cf \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026.(name RedP) refrains from taking any private steps or conducting investigations.
                \u25cf \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..\u2026\u2026.(name RedP) treats all aspects of confidentiality.
                \u25cf The intervention team\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026.(name organization) treats the case confidentially and anonymizes\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026(name RedP) as muchas possible.
                \u25cf \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026 (name RedP) may discuss the case with trusted individuals, \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..(name RedP). This means they may only discuss the case with \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026..(name RedP) or the intervention team \u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026(name organization ).
                \u25cf If\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026.(name RedP) becomes aware of third persons discussing the case, they will inform the intervention team\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026\u2026(name organization).<\/p>\n\n\n\n